Expenses & Reimbursement
For teachers and staff
If you have spent money out-of-pocket on educational materials or supplies for PTA-sponsored events, you may be eligible for reimbursement from the PTA.
- Expenses must be submitted within 30 days of expenditure and checks must be cashed within 30 days of receipt.
- Checks are cut monthly — it may take several weeks to receive your payment.
Process for Reimbursement:
Not Eligible for Reimbursement:
- Professional Development Classes: The PTA is not allowed to fund any one person or group who is the sole beneficiary of the class. Example: A teacher takes a professional development class that only benefits their growth and teaching.
- Reimbursements without documentation. Documentation is required for the PTA to keep their non-profit status and to file the correct forms to the IRS.
- Reimbursement requests for purchases more than 60 days old.
- Reimbursements for purchases made with gift cards or points.
For parents and caregivers
If you have incurred expenses working on a committee, submit those expenses to your committee lead. Your committee lead(s) are responsible for staying within budget and submitting expenses. As long as these guidelines are followed, prior expenditure approval from the Treasurer is no longer required.
- Please note that we may only reimburse expenses that are from the committee lead and solely for the enrichment of students.
- We are prohibited from reimbursing volunteer appreciation; please have BYO celebrations or find a sponsor.
- Committee Leads will submit your expenses to the Financial Secretary for reimbursement using this form and instructions.
- Expenses must be submitted within 30 days of expenditure and checks must be cashed within 30 days of receipt.
- Checks are cut monthly.